> For the complete documentation index, see [llms.txt](https://incubator.ersilia.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://incubator.ersilia.io/how-to-apply/application-process.md).

# Application process

<mark style="color:$primary;">To be elegible to join the AI Incubator 2027, each participant/team of participants must submit the application before the</mark> <mark style="color:$primary;"></mark><mark style="color:$primary;">**19th October 2026 at 00:00 (CEST).**</mark> <mark style="color:$primary;"></mark><mark style="color:$primary;">The submission must be made by the lead applicant on behalf of all the team.</mark>

[<kbd><mark style="color:orange;">APPLY HERE!<mark style="color:orange;"></kbd>](https://airtable.com/appMMSTRZjcK7SRiH/pagAAjh1RExoXTmoU/form)&#x20;

> <mark style="color:$info;">Here you can find a PDF with all the questions you will have to answer when completing the online Application Form. We recommend you read them carefully and prepare them in advance before starting your online Application.</mark>
>
> {% file src="/files/HUN2kp5gIg0yjhZSXrhp" %}

## 📩 <mark style="color:$primary;">How to apply</mark>

{% stepper %}
{% step %}

### <mark style="color:$primary;">Fill in your Application</mark>

<mark style="color:$primary;">Answer all the questions in the</mark> [<mark style="color:$primary;">Application Form</mark>](https://airtable.com/appMMSTRZjcK7SRiH/pagAAjh1RExoXTmoU/form)<mark style="color:$primary;">. Please remember that if you are applying as a team, only one team member needs to complete the form.</mark>
{% endstep %}

{% step %}

### <mark style="color:$primary;">Upload your budget</mark>

<mark style="color:$primary;">Fill the</mark> [<mark style="color:$primary;">Approximative Budget</mark> ](/how-to-apply/application-requirements.md#financial-support) <mark style="color:$primary;">indicating in which items you foresee using the financial support provided.</mark>&#x20;
{% endstep %}

{% step %}

### <mark style="color:$primary;">Sign the</mark> <mark style="color:$primary;">Participation & Data Sharing Consent Agreement</mark>&#x20;

<mark style="color:$primary;">At the end of the Application Form, you will need to upload the</mark> [<mark style="color:$primary;">Participation & Data Sharing Consent Agreement</mark> ](/how-to-apply/application-requirements.md#participation-and-data-sharing-consent-agreement)<mark style="color:$primary;">signed by all team members and the Principal Investigator (PI).</mark>&#x20;
{% endstep %}

{% step %}

### <mark style="color:$primary;">Submit the Application Form</mark>

<mark style="color:$primary;">Your application is considered successfully submitted once all responses are completed, the Approximative budget is completed and uploaded and the Participation & Data Sharing Consent Agreement has been signed and uploaded</mark>
{% endstep %}
{% endstepper %}

{% hint style="info" %} <mark style="color:$primary;">When uploading the files, add the applicant's name at the end of the document (</mark>*<mark style="color:$primary;">DocumentName\_FullNameApplicant).</mark>*
{% endhint %}

### 🗓️ <mark style="color:$primary;">Key dates</mark> <a href="#key-dates" id="key-dates"></a>

<mark style="color:$primary;">These are important dates for the application process for the 2027 cohort.</mark>

<table data-search="false"><thead><tr><th>Milestone</th><th>Date</th></tr></thead><tbody><tr><td><mark style="color:$primary;">Applications open</mark></td><td><mark style="color:$primary;">17</mark><sup><mark style="color:$primary;">th</mark></sup><mark style="color:$primary;"> August 2026, 10:00 (CEST)</mark></td></tr><tr><td><mark style="color:$primary;">Applications close</mark></td><td><mark style="color:$primary;">19</mark><sup><mark style="color:$primary;">th</mark></sup><mark style="color:$primary;"> October 2026, 00:00 (CEST)</mark></td></tr><tr><td><mark style="color:$primary;">AI Incubator Informative Session</mark></td><td><mark style="color:$primary;">15th September, 13:00 (CEST)</mark></td></tr><tr><td><mark style="color:$primary;">Notification of results</mark></td><td><mark style="color:$primary;">December 2026</mark></td></tr><tr><td><mark style="color:$primary;">Program starts</mark></td><td><mark style="color:$primary;">9</mark><sup><mark style="color:$primary;">th</mark></sup><mark style="color:$primary;"> February 2027</mark></td></tr><tr><td><mark style="color:$primary;">In-person workshop</mark></td><td><mark style="color:$primary;">15-19</mark><sup><mark style="color:$primary;">th</mark></sup><mark style="color:$primary;"> February 2027</mark></td></tr><tr><td><mark style="color:$primary;">Demo Day</mark></td><td><mark style="color:$primary;">27</mark><sup><mark style="color:$primary;">th</mark></sup><mark style="color:$primary;"> July 2027</mark></td></tr></tbody></table>

## <mark style="color:$primary;">📢 Informative session</mark> <a href="#informative-session" id="informative-session"></a>

<mark style="color:$primary;">The 15th September at 13:00h (CEST), Ersilia will lead an online</mark> <mark style="color:$primary;"></mark><mark style="color:$primary;">**AI Incubator Informative Session**</mark> <mark style="color:$primary;"></mark><mark style="color:$primary;">to explain the Program and the application and selection process, and to answer general questions about its organization and logistics (not scientific or proposal-writing questions).</mark>

* <mark style="color:$primary;">We recommend reading the GitBook and attached documents beforehand and coming with specific questions.</mark>
* <mark style="color:$primary;">The session will be recorded and uploaded to YouTube for those who can't attend.</mark>

[<kbd><mark style="color:orange;">REGISTER HERE!<mark style="color:orange;"></kbd>](https://us06web.zoom.us/meeting/register/1a2jyB5iTMaJM1mOI7Cecg#/registration)


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