> For the complete documentation index, see [llms.txt](https://incubator.ersilia.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://incubator.ersilia.io/resources/expense-policy.md).

# Expense policy

Budget items that can be purchased with the financial support of the AI Incubator

<mark style="color:$primary;">Each selected project will receive a grant that can be used for activities that advance the goals of the research project proposed in the incubator. A budget proposal is required during the application process, and a detailed budget will be approved upon project selection.</mark>&#x20;

#### <mark style="color:$primary;">Acceptable expenses include:</mark>

1. <mark style="color:$primary;">Attendance to scientific events:</mark>
   1. <mark style="color:$primary;">Registration fees to conferences and workshops</mark>
   2. <mark style="color:$primary;">Travel expenses associated to attending scientific events</mark>
2. <mark style="color:$primary;">Equipment</mark>
   1. <mark style="color:$primary;">Computational equipment: laptops or desk computers</mark>
   2. <mark style="color:$primary;">Set up for remote connectivity: headset, microphone, webcam</mark>
   3. <mark style="color:$primary;">Portable battery</mark>
   4. <mark style="color:$primary;">Internet costs</mark>
3. <mark style="color:$primary;">Scientific outputs</mark>
   1. <mark style="color:$primary;">Article processing charges</mark>
   2. <mark style="color:$primary;">Scientific poster printing</mark>
4. <mark style="color:$primary;">Stipends</mark>
   1. <mark style="color:$primary;">Stipends for the time dedicated to the project are an acceptable expense if properly justified</mark>
5. <mark style="color:$primary;">Other project costs</mark>
   1. <mark style="color:$primary;">Specific scientific equipment</mark>
   2. <mark style="color:$primary;">Laboratory reagents</mark>
   3. <mark style="color:$primary;">Purchasing of molecules</mark>

{% hint style="info" %} <mark style="color:$primary;">If you wish to use the funds for an expense not listed here, please contact us to obtain prior approval.</mark>
{% endhint %}

### <mark style="color:$primary;">Budget Justification</mark>

<mark style="color:$primary;">A detailed budget justification with invoices will be required at the end of the Program.</mark>


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